Operations · Meetings
Meeting Minutes Template & AI Minutes Generator
Meeting minutes are a short written record of what a meeting decided and who will do what by when. Paste a transcript or your rough notes, and get clear minutes you can send to everyone before they forget.
Example
See what you get back
A sample run: A weekly team meeting at a plumbing and heating company. Your result is written for your own details.
You give it
Meeting
Weekly operations meeting, Brightside Plumbing & Heating, Monday 16 November
Who was there
Dave (owner), Priya (office manager), Tom (lead engineer)
Your rough notes
Van 2 MOT due end of month, Tom to book it. Boiler season, phones very busy, lots of missed calls. Priya wants a call answering service...
Format
Simple team notes
Meeting Minutes Generator
Turns messy notes into clear minutes: what was decided, who does what, by when.
Meeting Minutes Generator
Turns messy notes into clear minutes: what was decided, who does what, by when.
You get back
Summary
The weekly operations meeting covered missed calls during the busy boiler season, vehicle checks, the new apprentice and pricing...
Decisions made
✓ Try a call-back voicemail for 2 weeks first ✓ The new apprentice starts on 1 December
Action items
✓ Tom: book the Van 2 MOT by the end of the month ✓ Dave: review the boiler service price list
Open questions
Should we ask every customer for a Google review after each job? Parked until next week.
Follow-up email
Send thisHi all, Thanks for your time on Monday. Here is what we agreed. We will try a call-back voicemail for 2 weeks...
Read the full sample resultHide the full sample result
Summary
The weekly operations meeting covered missed calls during the busy boiler season, vehicle checks, the new apprentice and pricing. The team agreed to try a call-back voicemail for two weeks before paying for a call answering service. The apprentice starts on 1 December.
Decisions made
- Try a voicemail that promises a call back within 2 hours, for 2 weeks, before looking at a call answering service.
- Tom will book the MOT for Van 2 before the end of the month.
- The new apprentice starts on 1 December and will ride with Tom.
Action items
| Task | Owner | Due date |
|---|---|---|
| Book the MOT for Van 2 | Tom | End of the month |
| Set up the call-back voicemail message | [owner] | [date] |
| Sort PPE and a van for the new apprentice | Tom | Before 1 December |
| Review the boiler service price list | Dave | [date] |
| Check missed calls after the 2-week voicemail trial | [owner] | [date] |
Open questions and parked items
- Should we ask every customer for a Google review after each job? Parked until next week.
- If the voicemail trial does not cut missed calls, do we move to a call answering service? [check: who decides, and when]
Follow-up email to attendees
Subject: Notes and actions from Monday's ops meeting
Hi all,
Thanks for your time on Monday. Here is what we agreed.
We will try a call-back voicemail for 2 weeks before we look at a call answering service. The new apprentice starts on 1 December and will ride with Tom.
Actions:
- Tom: book the Van 2 MOT by the end of the month, and sort PPE and a van for the apprentice before 1 December.
- Dave: review the boiler service price list.
- [owner]: set up the call-back voicemail.
We will talk about asking for Google reviews at the next meeting, on Monday at 9am.
Thanks, [your name]
Free template
A free meeting minutes template
This works for a team meeting, a client meeting or a small board. Copy it, then replace the brackets.
Minutes: [meeting name]
Date: [date] · Time: [start] to [end] · Place: [room or video link]
Present: [names] Apologies: [names of people who could not come] Notes taken by: [name]
1. Last meeting's actions
- [Action] — [done / not done, and why]
2. Discussion
[Topic 1]: [Two or three sentences on what was said. Facts, not word for word.]
[Topic 2]: [What was said.]
3. Decisions
- [What was agreed, in one sentence]
- [What was agreed]
4. Action items
- [Task, starting with a verb] — Owner: [name] — Due: [date]
- [Task] — Owner: [name] — Due: [date]
5. Parked for later
- [Question or topic moved to the next meeting]
Next meeting
[Date, time and place]
Writing minutes from a long transcript takes time. Paste your notes or transcript into the tool above and it fills in this format for you. Fill it in with AI
How it works
Three steps, about a minute
01
Paste your notes
Paste the transcript from your video call, or type your rough notes. Add the meeting name and who was there.
02
Get clear minutes
You get a summary, the decisions, a table of action items, open questions and a follow-up email.
03
Fill the gaps and send
Fill in any [owner] or [date] the notes did not give, then send the email to everyone who came.
Who it is for
Who uses a meeting minutes generator
Anyone who leaves a meeting with a page of notes and no time to tidy them. Clear minutes stop tasks from being forgotten.
Small business owners
Turn the weekly team meeting into a short list of who does what, so nothing waits for you to remember it.
Office and practice managers
Write up staff meetings at a clinic, salon or office and send them the same day.
Boards, trustees and committees
Get formal minutes in neutral language for a charity board, a residents' association or a club committee.
Agencies and consultants
Turn a client call into agreed next steps and a follow-up email the client can reply to.
Trades and construction
Record what was agreed at a site meeting, so changes and dates are in writing.
Anyone who records calls
Paste the transcript from Zoom, Teams or Google Meet and get the parts that matter.
Guide
How to write meeting minutes people actually read
Good minutes are short. They record what was decided and what happens next, not every word. These tips help.
1.
Record decisions and actions, not the whole talk
Most people read minutes for two things: what was agreed, and what they have to do. Put those first and keep the discussion short. A long word-for-word record is hard to read and easy to argue about. If a topic took twenty minutes, one or two sentences on the outcome is usually enough.
2.
Every action needs an owner and a date
A task with no owner usually does not get done. Before the meeting ends, ask "who is doing this, and by when?" for each action. If nobody agreed to it, write it down as open rather than giving it to someone who was not asked. The tool does the same: it marks a missing owner as [owner] instead of guessing.
3.
Start each action with a verb
"Book the van MOT" is clearer than "Van MOT". A verb tells the owner exactly what to do. Keep each action to one task. If an action has two parts that different people will do, split it into two lines.
4.
Write facts, not opinions
Minutes should be neutral. Write "The team agreed to try a call-back voicemail for two weeks", not "Dave rightly pushed back on Priya's idea". Leave out jokes, side talk and personal remarks. For formal minutes, use the past tense and the third person.
5.
Formal minutes need a little more
Boards, charities and committees often need to show the meeting was run properly. Record who attended, who sent apologies, whether there was a quorum (the smallest number of members needed to make decisions), and the exact wording of any motion with the vote result. Check your own rules, as some groups must keep minutes for years.
6.
Send them within a day
Minutes sent the same day get read and corrected while people still remember. Minutes sent a week later are often ignored. A short follow-up email with the decisions and actions in the body works better than an attachment nobody opens.
7.
Start the next meeting with the last actions
Open each meeting by going through the action items from the last one. Done, not done, or blocked. This takes two minutes and is the main reason minutes are worth writing. People finish tasks when they know they will be asked about them.
What a pack buys
How many runs each pack gives you
Tokens are the only thing you buy, and they work on every tool here. This is what they turn into on this one — pick a model down the side, read across to the pack.
Questions
Before you start
It is free to try. Your first set of minutes needs no account. After that, a free account gives you free tokens, with no card needed. When those run out, you can buy a token pack. There is no subscription.
Yes. Paste the transcript text, up to about 15,000 characters. That is roughly a 30 to 45 minute meeting. For a longer meeting, paste the most important part, or your own notes.
It only names an owner or a due date when your notes say so. If a task has no clear owner, it writes [owner] so you can fill it in. Still read the minutes before you send them.
The meeting name, date and who attended, the decisions made, the action items with an owner and a due date, anything left open, and the date of the next meeting.
Simple notes are short and plain, for a team meeting. Formal minutes use neutral, past-tense language and suit a board, a charity, trustees or a committee.
No. What you paste is not saved. Only the minutes the tool writes are kept with your run, so you can see them again. The text is sent to an AI model provider to write the minutes. We do not sell it or share it with other users.
What we actually do
This tool is the small version. We build the whole thing.
The meeting minutes generator does one job, for free, for anyone. Our actual work is building AI systems that run inside a business — the automations, the internal tools your team uses every day, and the parts that talk to the software you already have.
Not sure what is worth automating?
Write one paragraph about your business. We read it, ask a few questions, and show you which work a computer can do for you — and which work it should not touch. Free, and there is nothing to install.
About five minutes
Results by email
No sales calls
Already know what you want built?
Tell us in one line. We will say whether we can build it, what it would take, and we say no if it is not a fit.
Same people who built the tool you just used.