Sales · Quotes and estimates
Free Estimate Template & Quote Generator
The job that gets the price first often gets the job. Describe what the customer asked for, add the prices you already know, and get a clear, itemised quote or estimate. Any price you did not give stays as a [price] for you to fill in.
Example
See what you get back
A sample run: A plumber quotes a bath-to-shower swap. Your result is written for your own details.
You give it
You and the customer
Riverside Plumbing, Bristol, quoting Mrs Helen Price, 14 Oak Road
The job
Take out the old bath and fit a walk-in shower with a low tray, glass screen and thermostatic mixer. Wall panels, not tiles...
Prices
Labour 3 days £900. Shower tray, screen and mixer £640. Wall panels £280. Waste removal £90.
Type and terms
Quote (fixed price). Valid 30 days. 25% deposit to book, rest on completion.
Quote & Estimate Generator
Turns your job notes and prices into a clear quote the customer can say yes to.
Quote & Estimate Generator
Turns your job notes and prices into a clear quote the customer can say yes to.
You get back
Scope of work
✓ Take out the old bath and its taps ✓ Fit the low shower tray
Itemised price
4 line items: labour, shower kit, wall panels and waste removal. Total £1,910, fixed price.
What is not included
✓ Tiling. This quote uses wall panels only ✓ Work on the toilet and basin
Terms
✓ Valid for 30 days ✓ A 25% deposit (£477.50) books your start date
Cover message
Send thisHi Mrs Price, thank you for having me round to look at the bathroom. Here is your quote for swapping the bath...
Read the full sample resultHide the full sample result
Scope of work
We will replace your bath with a walk-in shower.
- Turn off the water and protect the bathroom floor and hallway.
- Take out the old bath and its taps.
- Change the pipework for the new shower and waste.
- Fit the low shower tray.
- Fit the wall panels around the shower area.
- Fit the thermostatic mixer and the glass screen.
- Seal all joints, test for leaks and check the water temperature.
- Take the old bath and waste to the tip, and clean up.
Itemised price
| Item | Details | Price |
|---|---|---|
| Labour | 3 days | £900 |
| Shower tray, screen and mixer | Low tray, glass screen, thermostatic mixer | £640 |
| Wall panels | Around the shower area | £280 |
| Waste removal | Old bath and packaging to the tip | £90 |
| Total | £1,910 |
Prices [include / exclude] VAT.
This is a fixed price for the work described above.
What is not included
- Work on the toilet and basin, which you are keeping as they are.
- Tiling. This quote uses wall panels only.
- Repairs to the floor if it turns out to be damaged once the bath is out. [check: how you will price this if it happens]
- Painting or decorating after the work.
- Moving or adding any electrics, such as an extractor fan.
Terms
- This quote is valid for 30 days from [date].
- A 25% deposit (£477.50) books your start date.
- The rest is due on completion, by bank transfer to [bank details].
- If you ask for changes to the work, we will agree the new price with you in writing before we do them.
Cover message
Hi Mrs Price,
Thank you for having me round to look at the bathroom. Here is your quote for swapping the bath for a walk-in shower with wall panels.
The total is £1,910. That covers all the labour, the tray, screen, mixer and panels, and taking the old bath away.
If you are happy to go ahead, just reply to this message and I will send the deposit details and some start dates.
Thanks, [your name] Riverside Plumbing
Free template
A free quote and estimate template
Copy this and fill in the brackets. It works for a quote (fixed price) or an estimate (a best guess). Delete the line that does not apply.
[Quote / Estimate] for [customer name]
[Your business] · [phone] · [email] Date: [date] · Reference: [Q-001] Job address: [address]
What we will do
- [First task]
- [Second task]
- [Third task]
- [Clean up and remove waste]
Price
| Item | Details | Price |
|---|---|---|
| Labour | [days or hours] | [price] |
| Materials | [what is included] | [price] |
| [Other item] | [details] | [price] |
| Total | [total] |
Prices [include / exclude] [VAT / sales tax].
Quote: this is a fixed price for the work above. Estimate: this is our best guess. The final price may change if [what could change it]. We will tell you before we go over it.
Not included
- [Something the customer might expect]
- [Another thing]
Terms
- Valid until [date].
- Deposit: [amount or %] to book.
- Balance due: [on completion / within 14 days], by [payment method].
- Changes to the work are priced and agreed in writing first.
To go ahead, reply to this message or call [phone].
A template still means typing out every task. Paste your job notes into the tool above and it writes the scope, table and terms for this job. Fill it in with AI
How it works
Three steps, about a minute
01
Describe the job
Say who the customer is, what they asked for and what you saw. Add the prices you already know.
02
Get a full quote
In about half a minute you get the scope, an itemised price table, what is not included, terms and a cover message.
03
Check and send
Fill any [price] or [placeholder], check the numbers, and send it with the cover message.
Who it is for
Who uses a quote and estimate generator
Anyone who prices each job by hand. Most people put off writing quotes until the evening. This lets you send one from the van or the client's office.
Plumbers, electricians and heating engineers
Turn site notes into a clear quote with labour and parts on separate lines, so the customer sees what they pay for.
Builders and renovators
Write an estimate for bigger jobs where the price may change, and say plainly what could change it.
Cleaners and landscapers
Quote a one-off clean, an end-of-tenancy job or a garden tidy, with a clear list of what is and is not done.
Web, design and marketing agencies
Price a project in line items and spell out what is not included, such as extra rounds of changes.
Freelancers
Send a proper quote instead of a number in a message. It looks more professional and stops arguments later.
Guide
How to write a quote or estimate that wins the job
A good quote is quick, clear and hard to misread. It tells the customer what they get, what it costs and how to say yes. Here is what matters most.
1.
Quote or estimate: know the difference
A quote is a fixed price. If the customer accepts it, you do the work for that price, unless the job changes. An estimate is your best guess. The final bill can be higher or lower. Use a quote when you can see the whole job. Use an estimate when you cannot, for example when you do not know what is behind a wall. Always write the word "quote" or "estimate" at the top, so there is no doubt. In many places a customer can hold you to a written quote, so do not call something a quote if you are still guessing.
2.
Send it fast
Customers often ask two or three businesses for a price. The first clear price they get sets the bar for the rest. Try to send your quote the same day you see the job, or the next morning. If you need longer, send a short message to say when it will arrive. Then keep to that time.
3.
List the work in steps
Write the work as a numbered list in the order it happens. "Take out the old bath, change the pipework, fit the tray" is easier to trust than "bathroom works". A clear list also shows the customer how much is involved, which helps them see why the price is what it is.
4.
Itemise the price
Put labour, materials and other costs on separate lines. Customers trust a price more when they can see how it is made up. It also helps if they want to cut something: they can see which line to remove. Make sure every line has a number and that the total adds up. A wrong total is the fastest way to lose trust.
5.
Say what is not included
Most arguments after a job are about what the customer thought was included. Add a short "not included" list: things like painting after the work, permits, removing waste, or extra rounds of changes for agency work. One clear line now saves a hard conversation later.
6.
Write down the terms
Say how long the price is valid, how much deposit you need, and when the rest is due. Prices for materials change, so 30 days is common. Say what happens if the job changes: for example, that any extra work is priced and agreed in writing first. Say whether prices include tax such as VAT or sales tax.
7.
Make saying yes easy
End with one clear next step: "Reply to this message to book" or "Pay the deposit at this link". Send a short, friendly cover message with the quote that states the total and the main thing it covers. If you do not hear back in two or three days, follow up once with a short, polite message.
What a pack buys
How many runs each pack gives you
Tokens are the only thing you buy, and they work on every tool here. This is what they turn into on this one — pick a model down the side, read across to the pack.
Questions
Before you start
A quote is a fixed price for the work described. An estimate is a best guess, and the final price can change. Choose "quote" or "estimate" in the tool and it writes the right wording, including what could change an estimate.
No. It only uses the prices you type in. Any line without a price shows as [price], and it only adds a total when every line has a number. Always check the numbers before you send.
It is free to try. Your first quote needs no account. After that, a free account gives you free tokens, with no card needed. When those run out, you can buy a token pack. There is no subscription.
Your business details, the customer, a list of the work, an itemised price, what is not included, how long the price is valid, the deposit and payment terms, and how to accept. The free template on this page has all of these.
Thirty days is common, because material prices change. For short jobs with stable prices, some businesses use 60 or 90 days. Whatever you choose, write the end date on the quote.
Yes. It uses the currency you type with your prices, such as £, $ or C$. If you write your notes in another language, it writes the quote in that language too.
We save what you typed and the result with your run so you can see it again and so we can fix problems. We do not sell it or share it with other users. The text is sent to an AI model provider to write the quote.
What we actually do
This tool is the small version. We build the whole thing.
The quote & estimate generator does one job, for free, for anyone. Our actual work is building AI systems that run inside a business — the automations, the internal tools your team uses every day, and the parts that talk to the software you already have.
Not sure what is worth automating?
Write one paragraph about your business. We read it, ask a few questions, and show you which work a computer can do for you — and which work it should not touch. Free, and there is nothing to install.
About five minutes
Results by email
No sales calls
Already know what you want built?
Tell us in one line. We will say whether we can build it, what it would take, and we say no if it is not a fit.
Same people who built the tool you just used.